Do your admin in 15 minutes per month
Reminder → Session → Invoice. One automated flow for psychologists and coaches. 30-50% fewer no-shows, without extra work.
- 30-50% fewer no-shows
- Admin in 15 minutes
- Never double-book
Includes WhatsApp reminders. No credit card needed.
For GZ-psychologists, psychotherapists, coaches and therapists
From 4 hours to 15 minutes
See how PraktijkFlow automates your workflow
One flow, zero thinking
Simple and secure
Save 4+ hours every month
Fewer clicks, less hassle, more time left over
30-50% fewer no-shows
Automatic WhatsApp reminders 24 hours in advance. 95% open rate versus 20% for email. You do nothing.
Session done? Invoice ready.
No more loose steps. Your calendar knows which sessions need invoicing. Create the invoice with one click.
Notes in seconds
Starters for intake, treatment plan, progress and discharge. Securely stored and always at hand.
Never double-book again
Sync with Google Calendar and Outlook. Your appointments always up-to-date, everywhere.
Dutch invoicing handled
Automatic invoice numbering, VAT calculation for BIG and non-BIG. Export to your accountant in one click.
Everything about your client in one place
Contact details, appointment history and notes. No more searching across different systems.
Clients who actually show up
98% of the Netherlands uses WhatsApp. Your clients read messages within minutes, while emails remain unopened. Automatic reminders 24 hours in advance. Without extra work for you.
- You do nothing, fully automatic
- 95% open rate vs. 20% for email
- Clients don't need to install anything
- See instantly if your message was read
Hello Anna, this is a reminder for your appointment tomorrow at 14:00 at Practice De Vries. See you then!
See you tomorrow!
Calendar synced with invoicing
Never forget to bill a session again. PraktijkFlow automatically detects unbilled sessions from your calendar and suggests them as invoice lines. It couldn't be simpler.
- Automatic detection of unbilled sessions
- Add sessions to invoices with one click
- Never miss a payment again
- Less administration, more time for clients
Add line items
Add first lineEverything free during launch
All Professional features included. Normally €35/month, now free.
After the launch period
Starter
- Unlimited clients
- Basic note templates
- Email reminders
- 5 invoices per month
Professional
- WhatsApp reminders (30-50% fewer no-shows)
- Custom note templates
- SMS reminders
- Unlimited invoices
- Google Calendar sync
- Priority support
Practice
- Everything in Professional
- Multiple users
- Shared calendar
- Team reporting
- Dedicated support
After launch, choose the plan that fits you
What colleagues say
Therapists and coaches on their experience with PraktijkFlow
“I honestly didn't expect WhatsApp reminders to make such a difference. But I barely have no-shows anymore, and that used to be a real issue for me.”
Julia N.
GZ-psychologist, Utrecht
“I used to juggle separate apps for my calendar, invoicing, notes. It was a mess. Now everything's in one place and I'm not wasting time switching between tools.”
Martijn B.
Executive Coach, Amsterdam
“I'm not very technical, so I was pretty skeptical. But sending invoices takes no time and when I get stuck, they respond quickly. Wish I'd switched sooner.”
Rozemarijn v.d. H
Psychotherapist, The Hague
Frequently asked questions
Everything you want to know about PraktijkFlow
You'll have your first appointment scheduled within 5 minutes. No training needed, no technical knowledge required. Create an account, add your first client, and you're ready to go.
Practice owners save 4+ hours of admin per month on average. WhatsApp reminders reduce no-shows by 30-50%, meaning fewer missed sessions and less rescheduling. Invoicing goes from 10 minutes to one click.
Once you schedule an appointment, a reminder is automatically sent to your client via WhatsApp 24 hours in advance. You don't need to do anything. Messages are sent via the official WhatsApp Business Platform, which means they arrive reliably and you can see read receipts.
During the launch period you get free access to all Professional features: WhatsApp reminders, SMS reminders, unlimited invoices, Google Calendar sync, custom note templates and priority support. No credit card needed and no obligations.
You will be notified well in advance when the launch period ends. After that, you can choose which subscription best fits your needs. Your data and settings are preserved. You will never be charged without your consent.
Yes. All our data is stored on EU servers in Frankfurt (Germany). We use end-to-end encryption, comply with all GDPR requirements, and follow the principles of NEN 7510 for information security in healthcare.
BIG-registered healthcare providers are exempt from VAT. You can indicate this in your settings and your invoices are automatically formatted correctly. For coaches and non-BIG therapists, 21% VAT is automatically calculated.
Yes, you can easily import client data via CSV or Excel. We're happy to help with migration from your current system. Contact our support for personal assistance.
Yes, you can cancel your subscription at any time. There are no long-term contracts or notice periods. After cancellation, you still have access to your data to export it.